Taking action for Open Access : Upload-a-Thon at the Faculty of Dentistry

Objectives: In November 2016, a dedicated collection for Faculty of Dentistry (FMD) publications was created in Université de Montréal's institutional repository. Several solicitation emails were sent to faculty members afterwards; yet, only 5 post-prints were uploaded in the open archive by October 2017. As FMD researchers contribute to about 50 articles every year, a more personalized approach was clearly required to encourage deposits. Methods: The dental librarian organized an "Upload-a-thon" as suggested by SPARC's Open Action Kit for Open Access Week 2017. First, she identified potential authors using data from an alerts-based EndNote database of FMD publications. Fifty-three articles were published between October 2016 and September 2017. To ensure that article post-prints were readily available for deposit, the librarian focused on a subset of 21 papers where 9 individuals had the corresponding author status. Next, these researchers were invited via email to send their post-print(s) directly to the librarian, who had already verified the journals' self-archiving policies. Upon a positive response, the paper was forwarded to the repository's cataloguing team, thus bypassing the submission form. The message also included links to register for the dental librarian's Open Access workshop and to the libguide on this topic. Finally, impromptu visits were made to corresponding authors’ offices to discuss Open Access benefits and share color-themed cupcakes. Results: Six corresponding authors responded favorably to the librarian's request by sending 19 potential articles to the librarian. Moreover, one author asked a colleague to forward an article too. Seven participants attended the workshop, including one FMD faculty member who later submitted 6 articles. After verification, there was a total of 23 uploads to the institutional repository (10 post-prints and 13 publisher's PDFs). By April 1, 2018, these records had generated 430 downloads. The Cupcake Tour allowed the librarian to engage with targeted authors and further disseminate open access information to 10 other faculty, students or staff members. Conclusions: Successful uploading results were achieved using a combination of 1) targeting potential authors; 2) favoring a personal interaction via a tailored email or an open discussion after the workshop. Offering comfort food captured the attention of additional members at FMD. Consequently, the "Upload-a-thon" will be planned again next year. In addition, now that a first contact has been established and champions identified, the librarian plans to solicit them directly when their name turns up in a bibliographic database alert

Assessment of library liaison programs

Session Format: Lighting talks by three librarians interspersed with facilitated small group breakout activities and discussion. Objective: This session aims to further the conversation about the evolving nature of liaison roles and duties. Through activities, attendees will explore differences in liaison roles and examine the evolution of the liaison librarian in health sciences libraries. Facilitated activities provide an opportunity to brainstorm and discuss what’s next for the role of the liaison librarian. Attendees will share information about ways to assess liaison duties and gain insights that further develop their familiarity with functional support models and other methods to support library users.Instructional Methods: Lightning talks will present background information on three topics relevant to liaison models. The attendees will further explore these topics through inquiry-based learning activities. Using a participant-centered teaching approach, attendees will work collaboratively with information related to the lightning talk topic, summarize and categorize this information, arrive at questions based on their own experience that further elucidate the content, and then synthesize group findings by sharing back finding with all participants. Facilitators will float among the tables to provide guidance on all activities. Participant Engagement: Participants will be asked to respond to lightning talks through a combination of facilitated small group activities and discussion based on Liberating Structures activity plans. During the activities and discussion, participants will record notes and takeaways into a shared online document that will combine across all groups and will be shared with participants and broader MLA membership after the conference as a follow-up

En Français S\u27il Vous Plaît: Translation and Adaptation of the New England Collaborative Data Management Curriculum’s Introductory Module

The New England Collaborative Data Management Curriculum (NECDMC) is “an instructional tool for teaching data management best practices to undergraduates, graduate students, and researchers in the health sciences” (Lamar Soutter Library 2015a). This article reports on the French translation and adaptation of the first module of the NECDMC as part of the design of a short library instruction workshop

Using Google Analytics to evaluate an email information literacy program for medical and dental students

Également publié dans : Journal of the Medical Library Association, 2013, vol. 101, no 1, E1-E19Objectives: An email information literacy program has been effective for over a decade at Université de Montréal’s Health Library. Students periodically receive messages highlighting the content of guides on the library’s website. We wish to evaluate, using Google Analytics, the effects of the program on specific webpage statistics. Using the data collected, we may pinpoint popular guides as well as others that need improvement. Methods: In the program, first and second-year medical (MD) or dental (DMD) students receive eight bi-monthly email messages. The DMD mailing list also includes graduate students and professors. Enrollment to the program is optional for MDs, but mandatory for DMDs. Google Analytics (GA) profiles have been configured for the libraries websites to collect visitor statistics since June 2009. The GA Links Builder was used to design unique links specifically associated with the originating emails. This approach allowed us to gather information on guide usage, such as the visitor’s program of study, duration of page viewing, number of pages viewed per visit, as well as browsing data. We also followed the evolution of clicks on GA unique links over time, as we believed that users may keep the library's emails and refer to them to access specific information. Results: The proportion of students who actually clicked the email links was, on average, less than 5%. MD and DMD students behaved differently regarding guide views, number of pages visited and length of time on the site. The CINAHL guide was the most visited for DMD students whereas MD students consulted the Pharmaceutical information guide most often. We noted that some students visited referred guides several weeks after receiving messages, thus keeping them for future reference; browsing to additional pages on the library website was also frequent. Conclusion: The mitigated success of the program prompted us to directly survey students on the format, frequency and usefulness of messages. The information gathered from GA links as well as from the survey will allow us to redesign our web content and modify our email information literacy program so that messages are more attractive, timely and useful for students

Traduction et adaptation d’un module d’introduction à la gestion des données de recherche

Présentation-éclair, Congrès des milieux documentaires du Québec 2015Le New England Collaborative Data Management Curriculum (NECDMC) est un outil d’enseignement qui présente les meilleures pratiques de gestion des données de recherche (GDR) à l’intention des étudiants et chercheurs en sciences de la santé. Cette ressource comprend sept modules, chacun proposant une présentation, un exercice pratique et de la documentation d’accompagnement. Le premier module aborde les thèmes suivants : types, formats, stockage, archivage et partage des données et métadonnées. On y présente également les exigences du plan de GDR qui doit dorénavant accompagner les demandes de subventions auprès de plusieurs organismes. Une bibliothécaire de l’Université de Montréal a traduit la présentation du premier module du NECDMC, un plan de GDR simplifié et un questionnaire d’évaluation de la formation. Le contenu a été adapté au contexte canadien ainsi qu’aux ressources et politiques de l’institution. Un atelier de formation d’une heure a été offert à trois reprises depuis novembre 2014, réunissant un total de 34 participants. Selon les résultats de l’évaluation, cet atelier répond de façon satisfaisante aux attentes des participants envers la GDR. Cette traduction et adaptation a fait l’objet d’une publication évaluée par les pairs (http://dx.doi.org/10.7191/jeslib.2015.1079). Nous envisageons de traduire et d’adapter d’autres modules du NECDMC

La Bibliothèque virtuelle canadienne de la santé ou comment collaborer "from coast to coast"

Présentation dans le cadre du Colloque sur les nouveaux contextes de travail dans le monde des spécialistes de la documentation en santé.En vue du lancement en mai 2011 du site web de la Bibliothèque virtuelle canadienne de santé (BVCS), un comité d’experts a été formé en décembre 2010 afin d’identifier, d’évaluer, de choisir et d’organiser du contenu web gratuit et pertinent à la pratique des professionnels de la santé. En quelques mois, plus de 1300 sites web ont ainsi été répertoriés dans la BVCS. Cette communication présentera les principales décisions du comité d’experts de contenu gratuit, comme par exemple l’utilisation des éléments Dublin Core et des Medical Subject Headings pour la description des ressources. Les avantages et les inconvénients de la collaboration virtuelle entre les membres du comité et leurs principaux interlocuteurs de la BVCS, tous étant dispersés à travers le Canada, seront également abordés. Tant les enjeux que la logistique d’une collaboration virtuelle seront discutés : la gestion des courriels, les pièges des conférences téléphoniques, comment tirer parti de la complémentarité des participants, et l’importance de défendre son point de vue

How to build a bioinformatics service in a year

Également publié dans : Journal of the Canadian Health Libraries Association, vol. 32, no 2, p. 73-89Introduction: Biomedical scientists need to choose among hundreds of publicly available bioinformatics applications, tools, and databases. Librarian challenges include raising awareness to valuable resources, as well as providing support in finding and evaluating specific resources. Our objective is to implement an education program in bioinformatics similar to those offered in other North American academic libraries. Description: Our initial target clientele included four research departments of the Faculty of Medicine at Universite´ de Montréal. In January 2010, I attended two departmental meetings and interviewed a few stakeholders in order to propose a basic bioinformatics service: one-to-one consultations and a workshop on NCBI databases. The response was favourable. The workshop was thus offered once a month during the Winter and Fall semesters, and participants were invited to evaluate the workshop via an online survey. In addition, a bioinformatics subject guide was launched on the library’s website in December 2010. Outcomes: One hundred and two participants attended one of the nine NCBI workshops offered in 2010; most were graduate students (74%). The survey’s response rate was 54%. A majority of respondents thought that the bioinformatics resources featured in the workshop were relevant (95%) and that the difficulty level of exercises was appropriate (84%). Respondents also thought that their future information searches would be more efficient (93%) and that the workshop should be integrated in a course (78%). Furthermore, five bioinformatics-related reference questions were answered and two one-to-one consultations with students were performed. Discussion: The success of our bioinformatics service is growing. Future directions include extending the service to other biomedical departments, integrating the workshop in an undergraduate course, promoting the subject guide to other francophone universities, and creating a bioinformatics blog that would feature specific databases, news, and library resources

Là où il y a des gènes, il y a du plaisir: réalisation et évaluation d’une formation en bio-informatique

La consultation de bases de données publiques en bio-informatique est essentielle pour quiconque a un intérêt pour la biologie cellulaire, la génétique ou la biologie des systèmes. Les notices de ces bases contiennent surtout des données spécialisées: séquences de nucléotides ou d’acides aminés, structures de protéines en trois dimensions, ou encore composantes de sentiers biologiques. Cependant, il peut être difficile de localiser l’information souhaitée parmi les centaines de bases de données disponibles. La Bibliothèque de la santé de l’Université de Montréal offre depuis janvier 2010 une activité de découverte des bases de données du National Center for Biotechnology Information; on y explore une vingtaine de bases et d’outils à l’aide d’exercices pratiques. Les moyens utilisés pour réaliser, publiciser et évaluer cette nouvelle activité de formation seront présentés

Altmetrics: des indicateurs d'impact immédiat

Présentation au 1er Colloque sur les médias sociaux en enseignement à la Faculté de médecine: "Enseigner à l'ère des médias sociaux: les avantages et les enjeux"Objectifs d'apprentissage: comprendre le concept d’indicateurs alternatifs d’impact; identifier les sources de données; se familiariser avec les principaux outils de mesure; comparer les avantages et les limites des indicateurs alternatifs

Diffuser en libre accès: une habitude à prendre pour maximiser l’impact de vos publications!

Quels sont les avantages et inconvénients de la publication en libre accès? Quelles sont les revues de médecine dentaire qui autorisent le dépôt d’une copie d’un article publié dans Papyrus afin qu’il soit disponible à tous? Certaines versions d’un article (prépublication, version révisée par les pairs, version finale mise en page par l’éditeur) peuvent être auto-archivées dans Papyrus pour respecter à la fois la politique de l’éditeur et celle de l’organisme qui a subventionné la recherche. De plus, les Bibliothèques de l’UdeM peuvent faire une partie des démarches du dépôt pour vous